No matter what type of business you run, we are sure that you have paper documents of some sort filling up a filing cabinet somewhere. These paper documents might be signed contracts by employees, clients, or just about anything else out there that you need to file and store away for later. These documents can take up a ton of space, though, so what is the business to do? The answer is simple: go paperless.
There are many benefits to going paperless, and the good news is that it is relatively easy to make it happen through powerful modern technology solutions.
Here are some of the many benefits of going paperless for your business:
These are great benefits that can help you create more efficient work processes, but what about all of the current paper documents that you have that must be converted to digital files? Well, you can scan these documents into a digital file format, like a PDF. PDFs are excellent for accessibility, but they cannot easily be edited. You might be able to fill out forms in PDF file format depending on the solution used, making them ideal for employees or customers.
Digital signage solutions can be used to draw up contracts and consent forms, as well as any other documents that might need to be signed by others. Digital signage allows whoever needs to sign a document to do so using an “e-sign” or electronic signature to do so. It is the same as if you physically signed a document. Digital signage makes sharing documents easier, so it can have a considerable impact on workflows and service times.
The major benefit from going paperless comes from the solution that allows it to work as intended, which is the cloud-based document storage system. These systems give users the ability to access documents based on a predetermined set of permissions, granting them the ability to access, view, or edit documents as needed. Users can also search for files, meaning no more digging through filing cabinets to find something from months ago.
Vertisys can help your business work towards your paperless goals.
At Vertisys we work to build trust with our clients to create lasting relationships by imparting our knowledge and experience to develop quality technology solutions. We hold to strong ethical conduct codes and strive to maintain a high degree of integrity in every business relationship. Contact us today to see why businesses throughout the South East trust is with their technology needs.